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Bedfordshire & Hertfordshire Police Case Study
Scanning comes in from the cold for Bedfordshire & Hertfordshire Police
About Bedfordshire & Hertfordshire Police
Bedfordshire & Hertfordshire Police
Industry:
Solution:
Bedfordshire & Hertfordshire Police Cold Case handle a huge variety of sensitive reports including court papers, witness statements and photographs.
Bedfordshire & Hertfordshire Police Cold Case review team overcome an initial mistrust of scanning technologies to achieve space savings and process efficiencies with the help of EzeScan. Here’s how it worked...
Bedfordshire & Hertfordshire Police Cold Case review team overcome an initial mistrust of scanning technologies to achieve space savings and process efficiencies with the help of EzeScan. Here’s how it worked...
Challenge:
They needed to digitise paper records to reduce quantity of paper held and produced. There was also a demand to make the record content available to staff outside of the primary location or in multiple places at once. An EDRM system was being used by one department but in a limited capacity. The team desired an effective solution to physically locate files in order for the information to be shared electronically.
Solution:
EzeScan was configured to apply metadata to ‘sort’ digitised records. Audit, version control, retention dates and tracking documents were routinely taken care of by digitising record with EzeScan.
Results:
Scanning hard copy records reduced the organisations demand on storage space and eradicated the cost of off-site storage. Digitising paper records also helped streamline the process of retrieving documents on demand and making them more readily available across the organisation.