Digital Mailroom

Digitise and Action Your Mail Faster with EzeScan!

Take the hard work out of digitising and distributing your physical mail with EzeScan’s Digital Mailroom Solution.

Many businesses struggle with processing and distributing incoming correspondence. Much of this mail is time sensitive and critical to the business. Physical distribution of mail can be time-consuming and prone to errors, with mail being sent to wrong recipients, lost or forgotten, or filed incorrectly. Lack of immediate visibility may result in an organisation not responding to an urgent matter quickly enough. EzeScan’s Digital Mailroom Solution can help you digitise and action your mail faster!

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INTEGRATION BENEFITS:

Digitise your mail with ease
Provide instant recipient notification of incoming mail
Distribute your mail quickly and securely (multiple recipients and locations).
Reduce the risk of lost mail

Initiate faster business transaction processing
Streamline end user self-registration of mail into EDRMS
Automatically initiate EDRMS workflow on mail
Align business processes with governance, regulatory and digitisation standards

Digitise Your Mail With Ease

With EzeScan and a high- speed TWAIN/ISIS compliant scanner or MFD, your mailroom staff can quickly digitise incoming mail. The user interface makes it easy for an operator to capture relevant metadata and easily distribute to the right person or workflow. EzeScan’s digital mailroom solution creates a digital trail of incoming mail so your critical information is not lost or forgotten.

Distribute To Your Staff Quickly & Securely

EzeScan’s Digital Mailroom solution eliminates the delays with physical mail distribution to get your information to the correct people faster. Distribution workflows can be selected to allow automated email notification and distribution. End users or business units can view, action and register their mail in EzeScan’s Remote Indexing WebApp on any device from any location. EzeScan also helps to meet your governance, regulatory and digitisation requirements.

Effortlessly Register Into Your EDRMS

Automated business intelligence ensures your documents are named and filed correctly into your EDRMS if required. Automatically initiate EDRMS record actions or workflows. EzeScan supports integration with over 40 popular EDRM systems.

How It Works

Generic Digital Mailroom Workflow

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Secure Mail Workflow

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